1) Head, Planning and Preparation.
Qualification and experience
Possess
a degree in Mechanical Engineering or equivalent with five (5) years in
TA planning and execution OR minimum of Ten(10) years’ experience in
oil/gas and petrochemical industry, managing two (2) TA preparation
team.
Key accountabilities:-
•
Manage and drive TACS planning and preparation teamactivity.
Responsible to TACS/ OPU Turnaround manager in coordinating the tasks of
the TA team to ensure that all activities are meeting all TA KPI in
accordance to TAMG guideline.
• Develop TA milestone and communicate
to OPUTurnaround steering committee (TASC) to ensure that the TA
implementation plan (TIP) is in place.
• Coordinate the implementation of overall PCG Turnaroundgovernance and assessment plan.
•
To ensure all TA work pack is complete as per requirementi.e. Job
Method Sheet (JMS), Material take-off (MTO),Material Control Sheet (MCS)
Equipment Isolation Sheet(EIS), Job Safety Analysis (JSA), job
packages, participate in risk analysis, HAZOP etc
• Manage and
control all phases of TA works i.e. planning upto post-execution by
structured stage gate process to ensure compliance to TA requirements
•
Manage the development of detailed cost estimates for TAthrough
effective communication and leveraging on available baseline data to
enable OPU Management undertake effective decision.
• Review HSE Implementation plan for TA and establish amechanism to ensure its effectiveness
• Manage and control material / spares requirements andprocurement to ensure availability during TA execution
• To review ITB for all the services contracts.
•
To ensure that the critical paths are identified and that riskanalysis
are done and high risk are mitigated to lower impact for all jobs in the
critical path.
• Prepare the Turnaround close out report.
2) Mechanical/Rotating/Electrical &Instrument Planning Engineer.
Qualification and experience
Minimum
a degree holder with at least 2 TA experiences as Mechanical Engineer
in oil/gas or petrochemical industry OR at least three (3) years of
experience in maintenance/ Project/TA in oil/gas and petrochemical
industry as Mechanical/Rotating/Electrical/Instrument Engineer
Key accountabilities :-
•
Responsible to Head, Planning and Preparation team incoordinating the
tasks of the planner, scheduler andmaterials planner to ensure that all
activities are meeting Turnaround KPI.
• To carry out detailed
manpower and equipment planningalong with CONTRACTOR planners to
finalize manpower and equipment handling.
• Review and verify
documents for works required for theTurnaround (e.g. Work list, Job
Method Sheet (JMS), Material take-off (MTO), Material Control Sheet
(MCS), Equipment Isolation Sheet (EIS), Job Safety Analysis (JSA), job
packages) and perform work scope challenge to ensure scope is in place
for TA execution.
• Review and verify the list of materials and
spares requiredfor the planned jobs (including defects) and check if the
inputs into MCS conform to right specifications and quantities to
ensure TA materials requirements are met.
• Liaise with statutory body on any related work such DOSH,JabatanBekalan Electric (JBE) or SuruhanjayaTenaga.
• Review and verify the list of materials and spares requiredfor the works.
•
Review, verify and participate in Job Hazard and SafetyAnalysis (JHSA)
for lifting plan, equipment and scaffolding inspection on major/critical
equipment’s to ensure safe execution of TA activities.
• Review and
issue work packages/dossier to the area teamsand CONTRACTORs to ensure
the teams and CONTRACTORs understand the TA scope
• Communicate TA planning status to the Planning andPreparation Manager on a regular basis to provide TA updates.
•
Prepare Statement of Works (SOW) and relevant TenderCommittee papers
including Technical and Commercial Evaluation criteria to meet tendering
requirements.
• Prepare resource loading and initial estimation
(cost and schedule) for the work package assigned to ensure optimum
resource loading
• Manage and control the pre-shutdown preparation
work, shutdown and start-up activities to ensure a quality completion,
meet HSE requirements and ensure schedule adherence.
• To ensure that the critical path is identified and that riskanalyses are done for all jobs in the critical path.
• To prepare progress report and Turnaround close outreport.
3) Turnaround Material Coordinator
Qualification and experience
Minimum
a certificate with more than 4 years experiences in oil/gas or
petrochemical industry with at least 2 TA experiences as Material
Coordinator OR at least six (6) years’ experience
inmaintenance/project/TA in oil/gas and petrochemical industry as a
Material Coordinator.
Key accountabilities :-
•
Responsible to Head, Planning and Preparation in coordinating the tasks
of materials planner to ensure that all activities are meeting
Turnaround KPI.
• Identify materials/spares and perform material
reservationand withdrawal from the inventory for the finalized work list
to ensure the availability of all materials/spares for the TA
execution.
• Perform creation of Purchase Requisitions (of long lead
andnormal direct charge) and obtain authorization for all itemsupon
approval of final work list, inclusive of urgent purchase to ensure all
critical spares are available during execution.
• Liaise and coordinate with SCM/SMSO on GRN posting andexisting stock level updates.
• Coordinate and track materials in evaluation stage to ensuretimely issuance of Purchase Orders.
• Monitor and track material delivery time/ETA via closecoordination with SCM/SMSO to expedite for timely arrival.
•
Coordinate and facilitate material inspection by relevantstakeholder
upon material arrival and report all Non conformances and ensure
materials have been tagged for use.
• Administer adequate measures
for material preservationand record keeping of material movement to
ensure material integrity and easy tracking during TA/shutdown execution
• Gather and compile a list of bulk items and surplus materialsupon completion of TA/shutdown.
•
To raise requirements for materials through computersystem, including
material cataloguing, co-ordinate with SMSO, participate in technical
evaluation of bids, monitor and expedite delivery of material.
• Assist Head Planning and Preparation in producing the TAclose out report.
4) Turnaround QAQC Coordinator.
Qualification and experience
Minimum
diploma with more than 4 years experiences in oil/gas or petrochemical
industry with at least 2 TA experiences as QAQC OR at least Three (3)
years of experience as QAQC in maintenance/project/TA in oil/gas and
petrochemical industry..
Key accountabilities :-
•
Responsible to Head, Planning and Preparation in allaspects of planning
& preparation activity in producing detailed Quality Plan/dossier
and meeting all Turnaround KPI.
• To identify and anticipate any
quality shortcoming andadvise Head Planning and Preparation, during
planning and preparation stage.
• To co-ordinate with OPU Inspection
section/department toensure that all SOE (Scheme of Examination) and ITP
(Inspection Test Plan) is received. Coordinate with TA planners and
ensure that the SOE and ITP are incorporated in the JMS.
• Assist Head Turnaround and Planning in producing the TAClose out report.
• Co-ordinate with CONTRACTOR QA/QC engineers toensure quality work during the TA.
•
Ensure that all documentation is completed and all theprocedure/ forms
(box-up certificate, PASR, RFSU/RTO) are filled prior to start-up.
• Assist Inspection and DOSH during their equipmentinspection.
• Prepare control sheets/documents for all activities includingWCS.
• Carry out briefings to all CONTRACTOR personnel on theQuality plan.
• Co-ordinate all repair work during the TA. Review and verifyWPS/ PQR/ WQT.
5) Turnaround Cost and Contract Executive.
Qualification and experience
Minimum
Diploma in Engineering with at least 3 TA experience as cost and
contract executive in oil/gas or petrochemical industry OR at least
three (3) years experience in Maintenance/Project/TA in oil/gas and
petrochemical industry as Cost and Contract Executive.
Key accountabilities :-
•
Responsible to, Head Planning and Preparation in allaspects of planning
& preparation activity in producingdetailed contract and cost
dossier.
• Consolidate initial estimates on costs and works
fromMechanical, Electrical and Inst/Analyzer Planners to form the basis
for OPU TA budgets and contracting needs.
• Consolidate initial
estimates on costs and works fromMechanical, Electrical and
Inst/Analyzer Planners to form the basis for OPU TA budgets and
contracting needs.
• Track and update on the cost performance at all phases ofTA to keep a check on estimated/ budgeted costs
•
Verify urgent purchase request and variation order duringexecution
before commencement of additional/emergent work to prevent unsanctioned
orders.
• Prepare and produce cost analysis for phases of TA.
• To prepare the TA cost strategy, cost breakdown structure,rational cost model.
•
To control and monitor costs and contracts in order toensure that the
Turnaround is executed according to the agreed work plan.
• Establish
the services contracts required for TA and liaisonwith SMSO and TACS
Contract Alliance for tendering and contracting needs
• Produce the TA Closeout report for costs and contracts.
•
Prepare QC and TC papers and assist, Head Planning andPreparation to
present the papers to the respective committees, evaluate technical and
commercial bids, co¬ordinate with SMSO for contract award.
• Monitor
all costs for the TA including material and contractcosts. Use TACS/OPU
SAP to monitor all costs and to prepare reports.
• Assist in briefings to all CONTRACTOR personnel
• Co-ordinate all emergent contract requests during the TAand assist in awarding the contracts.
6) Static/Rotating/E/I Planners.
Qualification and experience
Minimum
a certificate in Engineering with more than 4 years experiences in
oil/gas or petrochemical industry with at least 2 TA experiences as
static planner OR at least six (6) years experience in
maintenance/project/TA in oil/gas and petrochemical industry as a Static
planner.
Key accountabilities :-
•
Responsible to Head Planning and Preparation team incoordinating the
tasks of the planner, to ensure that all activities are meeting
Turnaround KPI.
• Consolidate documents (work list, JMS, EIS, and
MCS)required for the preparation of TA job packs, support work scope
challenge and segregate the job packs/dossier for ITB preparation while
ensuring that the scope is in place for TA execution.
• Identify and
prepare a list of materials and spares requiredfor the planned jobs
(including defects) and input into MCS to ensure the materials and
spares conform to right specifications and quantities
• To prepare
and participate in Job Hazard and Safety Analysis (JHSA) for lifting
plan, equipment and scaffolding inspection on major/critical
equipment’s.
• Liaise and coordinate with the maintenance and qualitydepartment on the specific requirements for the jobs.
• Liaise and coordinate with Operations department onoperational requirements.
• Liaise and coordinate with inspection department on theScheme of Examination (SOE) requirements into the Job Method Sheet.
•
Liaise and coordinate with Operations department onoperational
requirements such as EIS, battery limit to ensure that the energy
isolation is in the right location for planned jobs
• Supervise the
pre-shutdown preparation work, shutdownand start-up activities to ensure
quality completion, meet HSE requirements and ensure schedule adherence
•
Compile work list and raise maintenance work order inCMMS for each
equipment, ensuring complete work scope coverage for each of the planned
jobs (including materials ordering) to make the records available for
future reference.
• Compile work list and raise maintenance work
order inPMMS for each equipment, ensuring complete work scope coverage
for each of the planned jobs.
• Assist Engineer to produce closed out TA report.
7) Turnaround HSE Coordinator
Qualification and experience
Minimum
a diploma with at least 3 TA experiences as HSE officer in oil/gas or
petrochemical industry OR possess SHO certificate and registered with
DOSH with minimum at least three (3) TA experiences in oil/gas and
petrochemical industry as HSE Officer.
Key accountabilities :-
•
Responsible to Head Planning and Preparation team incoordinating the
tasks of HSE, to ensure that all activities are meeting all Turnaround
KPI.
• Liaise with the OPU/TA team for specific HSE requirementsand prepare HSE implementation plan
• Liaise as liaising party to link OPU with Regulatory bodies(DOE, DOSH)
• Review, verify and challenge HSE requirements in thedetailed work list for the TA
• Coordinate communication sessions with TACS/CONTRACTOR and conduct training/ briefing on the TA HSE
• Lead the daily TA HSE meeting during TA execution toobtain feedback on HSE compliance, lapses and remedial measures.
• Conduct periodic HSE checks to ensure effective implementation of HSE plan.
• To participate and review JSA / JHSA and risk analysis forcritical work.
• Proactively act on any HSE potential slippage on turnaround work plan.
• Assist Head Turnaround and Planning in producing the TAClose out report.
• To manage and liaise with OPU representative the disposalof waste generated from the work.
8) Turnaround JIT Coordinator
Qualification and experience
Minimum
a certificate with more than 3 TA experiences in oil/gas or
petrochemical industry as JIT Coordinator OR at least seven (7) years
experience in maintenance/project in oil/gas and petrochemical industry
with 3 TA experiences as a JIT Coordinator.
Key accountabilities :-
•
Responsible to Head Planning and Preparation incoordinating the tasks
of JIT, to ensure that all activities are meeting TA KPI.
• Able to interpret P&ID drawing and ISO metric drawing.
• To coordinate with operation and inspection for datagathering which related to JIT.
• Monitor the schedule and ensure that the work is done asper schedule.
• To ensure all the documents/forms are filled duringexecution work.
• Coordinate and gather the list of critical joint and preparethe action plan.
• To ensure all touch joint are tagged.
• Liaise and coordinate with the maintenance and QAQCdepartment on the specific requirements for the jobs.
• Assist Head Turnaround and Planning in producing the TAClose out report.
•
Familiar and knowledgeable with bolt and joint makinginclude and not
limited to torque value parameter, torquingand HBT procedure.
• Familiar with PETRONAS OPU JIT procedure.
9) Turnaround Scheduler
Qualification and experience
Minimum
a certificate in Engineering with at least 2 TA experiences as
scheduler in oil/gas or petrochemical industry OR at least three (3)
years of experience as Scheduler in maintenance/project/TA in oil/gas
andpetrochemical industry.Proficient with Primavera Software.
Key accountabilities :-
•
Responsible to Head Planning and Preparation team incoordinating the
tasks of the planner, to ensure that all activities are meeting TA KPI.
• Prepare up to level five (5) work breakdown structure toenable progress tracking of TA preparation and execution schedule
•
Gather and translate Job Method sheet (JMS) into worksequence to
establish detailed TA preparation and execution master schedule
•
Coordinate discussions with the relevant stakeholders toprepare specific
work package schedule by considering all TA activities to ensure
schedule comprehensiveness.
• Update actual planning &
preparation and turnaroundexecution progress against planned schedule to
monitor and prevent schedule slippage in meeting the agreed TA duration
•
Manage CONTRACTOR's scheduler and provide updateson the actual TA
progress to Lead Scheduler/team during planning & preparation, and
execution phase to ensure consistent tracking
• Consolidate resource
and equipment loading against theagreed planned and communicate to Lead
scheduler to ensure that the overall TA progress is on track.
• Assist Head Turnaround and Planning in producing the TAClose out report.
10) TA Clerk
• Responsible to Head Planning and Preparation to prepareturnaround work packs i.e. JMS, EIS, MCS and all TA related document.
• To compile, update, and produce reports on work liststatistics.
• Prepare minutes of meeting for TA related meetings
•
To collect, assess, and consolidate
technicalinformation/data i.e. P&ID, drawings, blind list, previous
turnaround packs etc
• Coordinate and schedule turnaround meetings
• Foster and maintain communication network with allturnaround team members
11) Logistic Coordinator
Qualification and experience
Minimum
a certificate with more than 4 years experiences in oil/gas or
petrochemical industry with at least 2 TA experiences as Logistic
Coordinator OR at least six (6) years experience in
maintenance/project/TA in oil/gas and petrochemical industry with 2 TA
experiences as a Logistic Coordinator.
Key accountabilities :-
•
Responsible to Head Planning and Preparation team incoordinating the
tasks of the planner, to ensure that all activities are meeting TA KPI.
• Consolidate TA specific logistics requirements.
• Develop detailed layout plan for TA locations, domesticwaste management sites and access.
• Liaise with Corporate Security on matters related to overallsecurity requirements.
• Check all facilities are ready and fit for dwelling along withadequate maintenance/ housekeeping prior.
• Liaise with schedulers and planners.
• Manage and control logistics issues during execution.
•
Manage and control the document management system byconsolidating and
updating the relevant TA documents and communicating to parties.
• Conduct TA site inspection upon completion of TA/shutdownand involve relevant stakeholders .
• Prepare and produce logistics analysis of specific TA andcommunicate the final report.
